Lower Des Montes Neighborhood
Association
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[ Documents of Interest: ]
COMMUNITY
CENTER GRANT AGREEMENT
AND SUBLEASE
(ARROYO SECO -VALDEZ
-DES MONTE)
This
Community Center Grant Agreement and Sublease (Agreement) is made and entered
into by and between the Board of County Commissioners of Taos County, New
Mexico (County), a New Mexico political subdivision, and the Arroyo Seco-Valdez
Neighborhood Association, a New Mexico corporation, and the Lower Des Montes
Neighborhood Association, a New Mexico corporation (collectively, Grantees),
this 26th day of July, 1999.
WHEREAS,
the County has entered into a Grant Agreement with the United States Department
of Housing and Urban Development (HUD) dated March 15,1995, a copy of which
is attached hereto as Exhibit 1 and incorporated herein by reference; and
WHEREAS,
the Grant Agreement with HUD is subject to the provisions of the application
submitted by the Taos County Community Centers Association (Association),
which is entitled the Taos County Community Centers Concept (Concept),
a copy of which is attached hereto as Exhibit 2 and incorporated herein
by reference; and
WHEREAS,
the County has adopted a Taos County Community Centers Concept Use
Policy (Policy), a copy of which is attached hereto as Exhibit 3 and incorporated
herein by reference, regarding the use of the Community Centers, which
is a general guide for the use of the Community Center; and
WHEREAS,
the County has entered into a Lease Agreement (Lease) with the Taos
Municipal
School (Taos Schools), a copy of which is attached hereto as Exhibit
4 and incorporated herein by reference, for the lease of certain real
estate situated in Taos County, New Mexico; and
WHEREAS,
the Board of County Commissioners for Taos County, New Mexico has authorized
the making of this grant, which is the subject of this Agreement, to Grantees
by a duly adopted Resolution; and
WHEREAS,
the County and the Grantees desire to enter into an Agreement for the use
and occupancy by the Grantees of a Community Center pursuant to the terms,
provisions, conditions and requirements of the Grant Agreement, the Concept,
the Policy (subject to the provisions of Paragraph 7 below) and the Lease
and pursuant to the terms, provisions, conditions and requirements of this
Agreement. ...
NOW
THEREFORE, for good and valuable consideration, the receipt and adequacy
of which are hereby confessed and acknowledged, and in consideration of
the terms, provisions, conditions and requirements set forth below, the
County and Grantees agree as follows:
1.
Purpose
of Agreement. The purpose of this Agreement is to provide for the use,
occupancy, management and maintenance of a Community Center by the Grantees.
Grantees shall comply with the terms, provisions, conditions and requirements
of the Grant Agreement,
the
Concept, the Policy (subject to the provisions of Paragraph 7 below) and
the Lease, the ) terms, provisions, conditions and requirements of which
are incorporated herein by reference.
2.Amount
of Grant. The County grants unto the Grantees the sum ofTen
Thousand and No/100 Dollars ($10,000.00) from the funds to be received
pursuant to the Grant Agreement, plus an additional One Thousand and No/lOO
Dollars ($1,000.00) to be used for the payment of utilities and insurance
as set forth below.
3. Use
of Funds. Grantees shall purchase kitchen equipment, as needed, for
use in the Community Center and shall make minor repairs to the Community
Center from the funds granted by the County.
4. Thrill.
The term of this Agreement shall be from July 26, 1999, through June 30,
2023, unless sooner terminated pursuant to the termination provisions contained
in the Lease and the termination provision set forth below.
5.Description
of Real Estate. The real estate, which is the subject ofthis
Agreement, is the former Arroyo Seco Elementary School in Arroyo Seco,
New Mexico, more particularly described as follows:
Tract
91, Map 62, Survey 4 of the 1941 Reassessment Survey of Taos County.
6.Lease
of Premises. The County hereby subleases to Grantees the real estate
described above, and all improvements situation upon said real estate,
to be used as a Community Center, pursuant to the terms, provisions, conditions
and requirement of this Agreement.
7.Permitted
Uses. The Community Center shall be used only for the benefit of the
Community, and shall be available on a nondiscriminatory basis, to (1)
the County; (2) the Association; (3) organizations from within the community
served by the Community Center; (4) organizations providing services to
the community served by the Community Center; (5) individuals and families
from within the community served by the Community Center; and (6) businesses
from within the community served by the Community Center. The use of the
Community Center shall be pursuant to the terms and provisions of the Policy
until such time as the Grantees have prepared, adopted and. provided the
County with a new written policy for the use of the Community Center. A
committee comprised of members of the Neighborhood Associations that are
parties to this Agreement, representing the communities of Arroyo Seco,
Valdez and Des Montes, shall develop the Community Center user policy.
The management of the Community Center shall be by a committee comprised
of members of the aforementioned Neighborhood Associations. Each person
or entity making use of the Community Center shall sign a written Use Agreement
setting forth the relevant terms, provisions, conditions and requirements
of said use. The Grantees shall maintain the originals of all such Use
Agreements and shall provide copies to the County upon request. All Use
Agreements shall be subject to the terms and provisions of the Grant Agreement,
the Concept, the Policy (or any subsequent Policy adopted by the Grantees),
the Lease and this Agreement.
8.Fees
for Use. The Grantees shall establish a schedule of fees for use of theCommunity
Center. The fee schedule shall take into consideration the amount of space
to be
used,
the length of the use, the nature of the use and the ability of the user
to pay. The Grantees may waive all fees. No fee shall be charged to the
County or to the Association for any use of any portion of the premises
for a period of thirty days or less.
9.Prohibited
Activity. The premises shall not be used for any illegal activity pursuant
to the terms, provisions, conditions and requirements of the Lease and
shall not be used for the storage of any flammable or hazardous materials,
contraband or illegal substances. The Grantees and any user shall comply
with all terms and provisions of the Grant Agreement, and the materials
incorporated by reference into the Grant Agreement prohibiting discriminatory
practices. No alcoholic beverages may be sold, served or used upon the
premises, except as authorized by law.
10. Utilities.
The
County shall provide the Grantees with the One Thousand and No/100 Dollars
($1,000.00) from the grant funds to be applied toward the cost of the utilities
and insurance, including all sums paid to date by the County. Except for
the additional grant for utilities and insurance, the Grantees shall be
solely responsible for the payment of all utility and related services
required for the use and operation of the Community Center.
11.Alterations
and Improvements. The Grantees, with the prior written approval of
the County, which written approval will not be unreasonably withheld, may
make alterations, modifications or improvements to the premises pursuant
to the terms, provisions, conditions andrequirements
of the Lease. The parties will cooperate in seeking additional funding
sources for the payment of the cost of any alterations and improvements
to the Community Center.
12.Maintenance.
The
Grantees shall keep and maintain the premises and all improvements thereon
in good repair pursuant to the terms, provisions, conditions and requirements
of the Lease. The parties will cooperate in seeking additional funding
sources for the payment of the cost of maintenance of the Community Center.
13.Security.
Grantees shall be responsible for providing security for the Community
Center reasonably necessary to protect the persons and the property of
the persons making use of or being on the premises and for the protection
of the real and personal property located upon the premises.
14.Insurance.Grantees
shall obtain and maintain insurance coverage insuring against any loss
caused by the use and occupancy of the Community Center by the Grantees.
Grantees shall provide a copy of said insurance policy to the County. The
County shall provide the Grantees with the One Thousand and No/100 Dollars
($1,000.00) from the grant funds to be applied toward the cost of utilities
and insurance, including all sums paid to date by the County.
15.Indemnification.
Grantees
shall indemnify and hold harmless the County from any and all claims, suits
or causes of action which may arise from the use of the Community Center
by the Grantees or any user occupying or using the premises with the permission
or
consent
of the Grantees. The Grantees shall further indemnify and hold harmless
the County from any and all claims for injury or deaths sustained by the
agents, employees, representatives, invitees or users of the Community
Center.
16.Records
to be Maintained. Grantees shall keep and maintain all financial records,
invoices, statements or other documents relating to the performance by
Grantees of the terms, provisions, conditions and requirements of this
Agreement or regarding the use of the premises by Grantees or any other
person or entity for a period of three years after the date of payment
or after the date of the completion of the performance of the obligation
described in the said documents. Because federal grant funds are used,
Grantees shall retain all records for the period of time required by federal
regulations. All records to be maintained by the Grantees shall be available
for inspection, audit and copying by the COlU1ty or its duly authorized
agent or representative, including state or federal auditors, upon request.
17.Assignment
or Subletting. Grantees shall not assign nor transfer its interest
in this Agreement without the prior written consent of the County, which
prior written consent will not be unreasonably withheld. Grantees may sublet
portions of the Community Center to raise funds for the payment of the
costs of improvements, maintenance, utilities and insurance, with the prior
written consent of the County, which prior written consent will not be
unreasonably withheld.
18.Notice
of Breach. In the event either the Grantees or the County fails to
perform any obligation pursuant to the terms, provisions, conditions and
requirements of this Agreement, the other party shall give written notice
of the breach of said Agreement. In the event the breach is not cured within
sixty (60) days of the receipt of written notice of the breach, the party
responsible for the breach shall be in default pursuant to the trms and
provisions hereof.
19.Default.
Costs and Attorneys Fees. In the event of any default in the performance
of the terms, provisions, conditions and requirements of this Agreement
by either party or in the event of any litigation arising out of the terms
and provisions of this Agreement, the prevailing party shall be entitled
to recover its damages and costs associated with such default or litigation,
including reasonable attorneys fees.
20.Termination.
Either
party may terminate this Agreement, for good cause, by giving written notice
of the termination at least ninety (90) days prior to the termination date.
If the County gives notice of the termination for good cause, the County
shall provide the Grantee with an opportunity to be heard in an open meeting
prior to the termination. This Agreement shall also terminate as a result
of any notice of termination received from the Taos Schools pursuant to
the Lease between the County and the Taos Schools. The County shall promptly
forward a copy of any notice of termination received from the Taos Schools
to the Grantees.
21.Notice.
Any
notice called for herein shall be in writing and shall be delivered to
the party at the address set forth below or shall be mailed certified mail,
return receipt requested to the address of the party set forth below.
22. Status
of Grantees. Grantees are not the agent or representative of the County
and none of the agents, employees or representatives of Grantees shall
be considered the employees or agents of the County for any purpose. The
agents, employees or representatives of the Grantees shall not be eligible
for any benefits available to employees of the County and shall not be
insured under any insurance policy of the County, including, but not limited
to, worker's compensation coverage.
23. Authoritv
of Agent. The individuals signing on behalf of the Grantees below represents
to the County that they are the duly authorized agents or representatives
of the Grantees and has the authority to execute this Agreement on behalf
of the Grantees.
24.Consent
of Taos Schools. By signing
below, the Taos Schools consents to the use and occupancy of the premises
by the Grantees pursuant to the terms, provisions, conditions and requirements
of this Agreement.
25.Merger.All
prior promises, representations and agreements
by and between the County and the Grantees, whether written or oral, are
merged herein and are no longer of any force and effect. All rights, duties,
obligations and responsibilities of the County and Grantees shall be determined
by reference to this Agreement only, including documents attached hereto. 25.Merger.
All
prior ppresentations a
26.Modification
and Amendment.The terms, conditions,
provisions and requirements of this Agreement shall not be subject to modification
or amendment unless the modification or amendment is in writing and signed
by the duly authorized representative of each
party.
The duly authorized representative of the Grantees are the individuals
signing this Agreement on behalf of the Grantees or such other duly authorized
representative as the Grantees may designate for said purpose. The duly
authorized representatives for the County for purposes of modification
or amendment of any of the terms, conditions, provisions and requirements
of this Agreement is the County Manager, with the approval and consent
of the Board of County Commissioners of Taos County.
27
.Addresses
for Notice.
Address
for County: Address for Grantees:
c/o
Juan 0. Duran c/o Joseph M. Torres,
President
Taos
County Manager Arroyo Seco-Valdez
Neighborhood Assoc. 105 Albright
Street, Suite A P.O. Box 417
Taos,
New Mexico 87571Arroyo Seco, New Mexico
87514
(505)
751-8500(505)
776-2273.
%
William Archuleta
Lower
Des Montes Neighborhood Assoc. P.
0. Box 2836
Taos,
NM 87571
(505)
776-8115.
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